Reliable Address Standardization, Located in Santa Barbara, CA

Bulk Mail Postage Discounts

How Do I get Started?

You can prepare and send your mail yourself. Mail*LIST Presort software is special software that presorts your addresses, figures out how many mailpieces will qualify for which postage prices, and prints out a completed postage statement.

To prepare your mail yourself, you have to choose how you want to pay for your postage:

• • Postage Meter
  • Permit Imprint
  • Precanceled Stamps

You can obtain a permit by either applying online through the Business Customer Gateway, if applicable, or completing PS Form 3615, Mailing Permit Application and Customer Profile, available from your local business mail entry unit or Post Office®.

Take your completed Form 3615 to your local Business Mail Entry Unit (BMEU) or Post Office. You will need 2 forms of Acceptable Forms of Identification (one must contain a photograph) as well as the completed form. You will not be required to pay the annual fee when you submit your form, but may instead wait until you send your first mailing.

The Postal Service will give you a permit number and a receipt. You’ll need your permit number for each mailing you complete.

When you’re ready to send your first mailing, be sure to bring the following:

a) Signed and dated postage statement(s)

b) Supporting documentation

c) Check, credit card or cash to cover additional postage

d) A check for your annual mailing fee

What the USPS will do when you arrive with your business mail shipment?

1. 1. The acceptance clerk checks to make sure that you’ve prepared your mail properly.
   2. Eligibility of contents [for USPS Marketing Mail™ (formerly Standard Mail®), the clerk will actually open one of your mailpieces to check that the contents qualify for the rate you’re claiming]
   3. Markings and endorsements
   4. Sortation
   5. Postage payment:

a) If you’re paying with permit imprint, the clerk will check to see that there’s enough money in your advance deposit account to cover the cost of your mailing.

b) In some instances, there may be problems with your mail. If your mail is not presorted correctly, the clerk will point the problems out to you and tell you how to fix the sortation.

c) If there are problems with the characteristics of your mailpiece, you might have to pay additional fees or surcharges.

Bulk Mail Postage Discounts

For information on fees, go to http://pe.usps.com/businessmail101 or please refer to the National Customer Support Center at 1-800-238-3150.

Address Standardization Software

Mail*LIST – Address Standardization Software

Mail*LIST address standardization software is used in just about every industry. From global corporations to local nonprofits, almost every organization sends mail. To make sure your mail is delivered to the correct address in a timely manner, use an address standardization service.

Most addresses do not follow the USPS standardization, which defines a standardized address as, one that is fully spelled out, abbreviated using the Postal Service standard abbreviations, or as shown in the current Postal Service ZIP+4 file. Address standardization is the process of standardizing addresses before they can be validated with the USPS to ensure its validity and accuracy.

Why is address standardization important?

• • Your organization needs addresses that are valid, accurate and real. You can eliminate fake or obsolete addresses.
  • Can get the most accurate quality of your address for business processing such as mailing campaigns, shipment and deliveries.
  • You can ensure your addresses are fixed of inconsistencies such as typos, errors and other similar issues.

To have your address standardized, you will need to use Mail*LIST address standardization that will allow you to run your addresses in batch cleaning and fixing errors of all types. Typos, incorrect format, printable characters within the text, incomplete zip, etc. need to be fixed before the mail preparation can take place.

With a cleaner database, organizations can cut postal and marketing materials costs and successfully connect with more customers and prospects using our Address Standardization Software.

Mail*LIST Features

End-to-end Mailroom Address Management

Mail automation Address Management provides enhanced mailing services and substantial postage discounts. Qualified automation mailings require CASS™ address validation, Move Update Compliance (satisfied by NCOALink® processing), Intelligent Mail® bar-coded mail pieces and presort mail preparation complete with supporting documentation.

Mail*LIST guides you through the mailing process, starting with your address file and ending with printed bar-coded mail-pieces in trays or sacks ready to take to the Post Office™.  Mail*LIST meets all mail automation requirements generating the Qualification Report, Postage Statement, and bar-coded tray and sack labels.

Mail*STAR – CASS Certified™ Address Correction

Batch CASS processing only accepts addresses with the highest address matching reliability. Although USPS® CASS certification requires 98.5% accuracy, AES targets 99.9% batch CASS accuracy. CASS processing requires some address issues not be corrected in batch. Most addresses rejected in batch can be resolved interactively with address lookup.

NCOALink and Move Update Compliance

First-Class™ and Marketing Mail® discounts require that names and addresses have been processed through one of the approved Move Update methods. This requirement is known as  Move Update Compliance.

NCOALink Service satisfies the Move Update requirement by applying NCOALink changes found in the NCOALink database we wil provide the most accurate address for each individual person .

Bulk Mail Presort Software

Bulk mailer presort software provides mail preparation plans based on postal class reporting number of pieces per postage rate directing mailroom preparation of trays or sacks complete with bar-coded tray or sack labels.